Executive Assistant EU Law and Legal Frontiers

You will provide dedicated support to the Director of EU Law and the Managing Director of Research. You will manage calendars, correspondence, deadlines, travel, expenses, IT administration, events, CRM records, and team coordination. You will prioritize across both principals, prepare materials, anticipate problems, and make sound day-to-day judgments.

Responsibilities

• Manage each Director's calendar, priorities, focus time, and meeting scheduling
• Maintain recurring-meeting agendas and prepare meeting briefs and background materials
• Draft and triage substantive correspondence and track invitations
• Track commitments and deadlines, block time for projects, and flag risks early
• Coordinate domestic and international travel, visas, reimbursements, and expenses
• Handle day-to-day IT matters, including Slack administration and subscription renewals
• Coordinate event logistics with Ops and Programs
• Identify beneficial programs, initiatives, and opportunities
• Support team events, retreats, HR administration, and CRM maintenance
• Complete occasional personal administrative tasks for either Director

Requirements

• Demonstrate strong written communication, including switching between British and American English
• Support two senior stakeholders across two workstreams
• Prioritize competing needs and act proactively
• Manage sensitive information discreetly
• Be available and responsive during UK working hours
• Maintain meaningful overlap with UK working hours

Benefits

• 5 weeks of recommended PTO per year plus public holidays
• 12 weeks of paid parental leave, with additional unpaid leave available
• Employer pension or matching 401(k) contribution up to 4% of salary
• Health insurance for employees in countries without nationalized healthcare
• Annual $5,000 reimbursement fund for productivity and professional development
• Annual $5,000 reimbursement fund for mental health support
• Annual $2,500 reimbursement fund for equipment and office supplies